Reorganizing the BX
Thu, 17 Oct 2019 17:05:09 PDT
Dear Jane, If I should be fortunate enough to become BX Director
(actually, I prefer "Coordinator") many of the suggestions you have
put forth are consistent with ideas I have about how the BX (actually
I would prefer BSX to recognize that bulbs and seeds are received from
donors and distributed) would operate. I would be glad to share those
ideas with you. In response to your survey, I have provided answers to
your questions below. Thanks for your ideas. John

	-----------------------------------------From: "Jane McGary" 
To: "Pacific Bulb Society"
Sent: Thursday October 17 2019 7:30:22PM
Subject: [pbs] Reorganizing the BX

The Board of the Pacific Bulb Society is contemplating reorganizing
 Bulb and Seed Exchange (BX) in order that it will function more 
 efficiently. This is in response to complaints by members and the 
 excessive demands placed on previous managers. We would like your
 as we consider possible changes, particularly limiting the periods of

 donation and ordering, rather than continuing the current spontaneous

 flow of donations and order processing. We are also considering ways
 ensure that orders are distributed more fairly among members, rather 
 than by the present “first received, first served” procedure.

 A prominent source of complaints has been in the handling of bulbs
 seeds that will not remain viable in storage for more than a week or
 – seeds that germinate immediately even if not sown and watered, or

 bulbs that have perennial live roots even though they are considered 
 “geophytes.” Responses to this problem could include barring such

 material from the BX, setting up a separate “ephemeral” system
with its 
 own manager, or having members wishing to exchange such material 
 communicate directly among themselves through the list and avoiding
 BX and its payment system.

 The seed exchanges operated by various plant societies include such 
 features as giving priority to orders from donors and limiting the 
 number of items that one person can receive. We should also consider 
 whether these procedures are relevant to PBS.

 We look forward to your input! Thanks in advance!

 1.1. Do you participate in the BX frequently, occasionally, or never?

 2.2. If you never participate, why not? n/a

 3.3. If you do participate, what problems, if any, have you had with
the BX? None, but erratic nature has been a challenge

 4.4. Do you obtain bulbs, seeds, or both from the BX? Both, prefer

 5.5. Do you pay your BX shipping charges promptly upon receiving the 
 material? Yes

 6.6. If you donate to the BX, at what time(s) of year do you send
items? When material is available

 7.7. If the BX occurred at a few specific times of year, what times 
 would best suit your needs? I would prefer a biweekly schedule

 8.8. Do you donate plant material to the BX that cannot be held in 
 storage for more than a week or two? If so, what kind of material? No

 9.9. If you specialize in plants that cannot be held in storage, are
 willing to exchange them directly with other members rather than
 through the BX? Yes, probably not appropriate material for BX

 10.10. Do you think that donors should have priority in having their 
 orders filled? If not, why not? May actually occur now informally???
I would not favor this, but distribution of donated material needs to
be equitable and not on a first-come-first-served basis. Some people
(me included) do not check emails on a constant basis. 

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